BOARD MINUTES

Minutes from recent board meetings can be found here.

CONSTITUTION of the South Carolina Council of Teachers of English

 

Article I: Name and Purpose

 

Section 1

The name of this non-profit educational association shall be the South Carolina Council of teachers of English, hereafter referred to as "SCCTE," "organization," or "Council."

 

Section 2

 

The purpose of this organization shall be to improve the quality of English/Lanuage Arts instruction at all educational levels; to facilitate professional cooperation of its members; to foster professional development discussions and programs; and to integrate the efforts of those concerned with the improvement of English/Language Arts instruction throughout the state of South Carolina.

 

One primary means for addressing these purposes shall be the planning and implementation of an annual state conference each academic year; however, the board of directors may establish additional meetings, workshops, and conferences as deemed useful to the membership.

 

The council shall also maintain a website and publish an informational newsletter (The Harbinger), a collection of student writing (Carolina Writes), and a professional journal (South Carolina English Teacher) on schedules and in formats designated by the SCCTE Board of Directors and the publication editors.

 

Section 3

This organization shall be the official state affiliate of the National Council of Teachers of English (NCTE) and shall pay annual affiliation fees as required by this organization. The president and liaison officers shall ensure that this Council fulfills annual affiliate obligations to the national orgnization.

 

Section 4

This organization shall serve as the official state host organization for local affiliates from cities, counties, and regions within the state of South Carolina.

 

Article II: Membership

 

Section 1

Membership in this organization shall be open to all persons engaged in the teaching, study, supervision, or past teaching of English/Language Arts. Membership shall also be open to others who are interested in the improvement of English/Language Arts Instruction. Membership dues amounts shall be set by the SCCTE Board of Directors.

 

Section 2

Members whose dues are paid in full for the designated membership period shall be considered members in good standing and shall be entitled to vote and hold office.

 

Section 3

While any individuals who meet the criteria in Article II, Section 1 are eligible for membership in this organization, the board of directors shall make particular efforts to encourage membership among English/Language Arts teachers, students, and administrators across the state of South Carolina who study and teach at any of its public and private schools, colleges and universities.

 

Section 4

Members of SCCTE shall be encouraged to maintain membership in NCTE and local SCCTE affliates.

 

Article III: Affiliates

 

Section 1

Local organizations of ten or more English Language Arts education professionals from cities, counties, and regions within the state of South Carolina whose purposes match those of SCCTE may be accepted as affiliates of SCCTE.

 

Section 2

The affiliation approval process shall consist of the proposed local affiliate submitting an organizational constitution and membership roster to the SCCTE Board of Directors. Affiliation materials will be reviewed at the next meeting of the Board of Directors following submission of all required materials. New affiliates will be announced and receive official sanction at the annual business meeting of the full Council at the state conference.

 

Section 3

Each affiliate council shall be expected to designate one representative to serve and maintain good standing on the SCCTE Board of Directors.

 

Section 4

Local affiliates will be expected to pay a nominal affiliation fee to SCCTE and will be encouraged to establish and maintain affiliation with NCTE. Affiliate fees will be set by the SCCTE Board of Directors.

 

Article IV: Board of Directors

 

Section 1

The Board of Directors shall constitute the governing board of the Council and shall have administrative control over all the affairs, funds, and property of the Council. The Board of Directors shall consist of all SCCTE officers and representatives. A majority of the Board of Directors shall constitute a quorum.

 

Section 2

The Board of Directors of this organization shall include those who serve in the offices of president, vice president, past-president, vice-president for programs, vice-president for membership, secretary, treasurer, and one representative from each duly recognized and chartered local affiliate organization within South Carolina. It shall also include the following officers: College Director, Secondary Director, Primary Director, The Harbinger Editor, Carolina Writes Editor, Carolina English Teacher Editor, and Webmaster. The Board of Directors of SCCTE shall conduct its business meetings three times per year unless otherwise mandated by Board decision.

 

Section 3

The vice-president for programs shall be nominated by a committee selected by the Board of Directors and elected by the general membership of members in good standing at the Council business meeting at the annual statewide conference. Election to the vice-president for programs position requires a four-year commitment, as this office begins an executive rotation through the president-elect, president, and past-president positions on the board of directors.

 

All other board members, with the exception of local affiliate liaison representatives, are appointed by the president and may serve three-year terms or longer as designated by the president and board of directors.

 

Section 4

The Executive Board shall consist of president, president-elect, past-president, vice-president for programs, vice-president for membership, secretary, and treasurer. The Executive Board may be convened by the president to address matters of importance to the Council between regular meetings of the Board of Directors. The Executive Board shall meet at the discretion of the president at times and places designated by the president and may persue limited actions and funding appropriations relating to Council affairs on behalf of the Board of Directors.

 

Section 5

All members of the SCCTE Board of Directors are required to be members in good standing with the South Carolina Council of Teachers of English and the National Council of Teachers of English prior to election and appointment, or must apply for membership in these organizations by the next exeutive board meeting.

 

Article V: Duties of Members of the Board of Directors

 

Section 1

The president shall serve as the chief officer of the organization, preside over all meetings of the organization and the executive board, oversee the production of the Council's annual report, and conduct all official business of the organization. The president will be an ex-officio member of all Council committees. The president's may also be a second authorized signature on all Council accounts. The president is responsible for selecting individuals to fill all appointed positions on the Board of Directors.

 

Section 2

The president-elect, in the absence of the president, shall perform all duties of the president. The president-elect shall also direct planning for the annual conference and all related committees. The president-elect shall perform additional duties as deemed appropriate by the Executive Board.

 

Section 3

The past-president shall serve as the Council's NCTE liaison and represent the council at the annual NCTE Director's Meeting at the NCTE Fall Conference. As NCTE liaison the past-president may also serve as state coordinator for NCTE recognition programs, including the Achievement Awards in Writing program. The past-president shall assist the president in matters relating to NCTE governance and affiliation and shall perform additional duties as deemed appropriate by the Executive Board.

 

Section 4

The vice-president for programs shall closely work with the president on an annual state conference by coordinating the conference exhibition and serving as necessary on conference-related committees. The vice-president for programs shall perform additional duties as deemed appropriate by the Executive Board.

 

Section 5

The vice-president for membership shall maintain the Council's membership database and work closely with other board members in conference planning, publications, and communication. The vice-president for membership shall perform additional duties as deemed appropriate by the Executive Board.

 

Section 6

The secretary shall keep records of all Board of Directors meetings, Executive Board meetings, and Council meetings. The secretary shall provide copies of the minutes of each meeting to members of the Executive Board. The secretary shall assist the president with the Council's annual report and carry on such correspondence as does not properly belong to other Executive Board members. The secretary shall perform additional duties as deemed appropriate by the Executive Board.

 

Section 7

The treasurer shall establish Council accounts, document receipts of all funds of the organization, and deposit them in a bank approved by the Board of Directors. The treasurer shall pay all authorized bills and submit books for audit as required by the Board of Directors. The treasurer shall work closely with the vice-president for membership to maintain accurate membership records. The treasurer's signature shall be the first authorized signature on Council accounts. The treasurer shall present treasury reports at meetings of the Board of Directors. The treasurer shall perform additional duties as deemed appropriate by the Executive Board. 

 

Section 8

Each local affiliate representative shall serve as the liaison officer for his/her constituency. Representatives shall attend all Board of Director meetings and serve on the membership committee. Representatives shall be elected by members in good standing from their constituencies. 

 

 

 

© 2019 by Kay Sellers for South Carolina Council of Teachers of English. 

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